Free Tool · No sign-up required
Free Seating Chart Maker
Drop in your guest list, pick your tables, and we’ll arrange everyone for you — keeping families and parties together. Then drag, tweak, and print place cards, table cards, and a master chart.
Your guest list never leaves your browser
How it works
From guest list to print-ready chart in a few minutes — no spreadsheets, no fuss.
Add your guest list
Upload a CSV or Excel file, or paste names one per line. We map the columns with you.
Auto-seat everyone
Pick your tables and we arrange every guest, keeping families and parties together.
Drag, tweak & print
Fine-tune by dragging, then export place cards, table cards, and a master chart as PDF.
Everything you need to seat the room
A genuinely useful planner — not a watered-down demo.
Import any list
CSV, Excel, or pasted names. We guess the columns and let you confirm before seating.
Parties stay together
Mark a family or group and party-aware auto-seating keeps them at the same table.
Drag to adjust
Move tables, swap guests, rename and recolor tables — everything is editable.
Print-ready exports
Master chart, table cards, and place cards grouped by table — all as PDF.
Guest list lookup
An alphabetical guest-to-table sheet plus a CSV export for your own records.
Private by design
Without an account, your guest list never leaves your browser. Nothing is uploaded.
Seating charts for every event
Tips, table sizes, and a head start for your event — pick what you're planning.
Already collecting RSVPs? Seat them automatically.
With a free ScanRSVP account, the seating chart maker lives right inside your event. Once guests RSVP, you can pull everyone who’s attending — party sizes and all — straight into a chart, and your saved charts follow you across devices. No spreadsheets to re-type.
Event coordinator or venue planner?
Build your room layout once, lock it, and hand clients a template file to seat their own guests — inside the arrangement you approved. No back-and-forth, and no account needed for you or them.
See the coordinator flowFrequently asked questions
Is the seating chart maker really free?
Yes. The seating chart maker is completely free to use, with no sign-up required. Import your guest list, arrange your tables, and export print-ready PDFs at no cost.
Do I need an account to use it?
No account is needed. The tool runs entirely in your browser. Create a free ScanRSVP account only if you want to pull guests who have already RSVP'd to your event straight into the chart and save charts across devices.
Does my guest list stay private?
Yes. When you use the free tool without an account, your guest list never leaves your browser. Parsing, seating, and PDF generation all happen on your device.
What can I import?
Upload a CSV or Excel file, or paste names one per line. The tool helps you map columns for guest names, keep-together groups, and party sizes, then arranges everyone automatically.
What can I print?
Export a master chart of the whole room, per-table cards, individual place cards grouped by table, and an alphabetical guest-to-table lookup sheet — all as print-ready PDFs. You can also export a CSV guest list or a save file.
Can it keep families and couples together?
Yes. Mark a keep-together group or party size when importing and the auto-seating keeps each family or party at the same table whenever possible. You can always drag guests to fine-tune.
Ready to seat the room?
Open the free seating chart maker and have a print-ready chart in minutes.
Build your seating chart — freeNo sign-up required • Runs entirely in your browser