Free Tool · No sign-up required
Free Fundraiser & Charity Gala Seating Chart Maker
Selling tables for a benefit? Seat donors and sponsors where they belong, reseat in seconds as tables sell, and hand the venue a clean master chart.
Start seating — freeWorks in your browser • nothing to install
At a benefit, tables are sold, donors expect good placement, and the chart keeps shifting until the doors open. Spreadsheets and paper can't keep up.
Build the room, assign each sponsor's guests to their table, and reseat instantly as tables sell or a major donor is added — then print a master chart for the venue and a clean list for check-in.
Seating tips
- Place major donors and the board closest to the stage
- Keep each sponsored table's guests together under the sponsor's name
- Seat the auctioneer, honorees, and speakers near the stage
- Hold a labeled table for walk-ups and day-of additions
- Give the venue and check-in team the numbered master chart
Tables & sizes
Charity galas almost always use rounds of 10. The maker supports table numbering, custom labels (sponsor names), and a master chart export — and re-seat redistributes guests without rebuilding your layout.
Know who's coming first
Seating starts with your guest list
A seating chart is only as good as your headcount. Collect RSVPs with ScanRSVP — a QR code guests scan, real-time tracking, and meal choices — then build your chart straight from the confirmed guest list. No spreadsheets, no guessing.
Frequently asked questions
How do you handle sponsored tables at a gala?
Give each sponsor a numbered, named table and seat their guests together. As tables sell, re-seat or drag guests in seconds without touching the rest of your layout.
Can the chart keep up with last-minute changes?
Yes — that's the point. Drag a guest, add a table, or re-seat everyone into your existing layout in a click, then re-print the master chart.
Seating charts for other events
Make your fundraiser / charity gala seating chart
Import your guests, arrange tables, and print place cards and a master chart — free.
Start seating — freeNo sign-up required