Free Tool · No sign-up required
Free Gala & Banquet Seating Chart Maker
Plan a formal dinner with confidence — arrange banquet rounds, seat VIPs and sponsors where they belong, and print a clean chart for the venue and check-in desk.
Start seating — freeWorks in your browser • nothing to install
A gala or awards banquet lives and dies by the seating: sponsors, honorees, and tables of ten all need to land in the right place, and the layout often changes right up to the night of.
Build the room visually, assign tables of guests at once, and reseat in seconds when a table sells or a VIP is added — then print a master chart for the venue and a tidy list for the check-in desk.
Seating tips
- Reserve front-and-center tables for honorees, the host, and top sponsors
- Keep each sponsor's or company's guests together at numbered tables
- Seat presenters and speakers near the stage for easy access
- Leave a clearly labeled table or two for walk-ups and last-minute additions
- Number every table and give the venue and caterer the master chart
Tables & sizes
Banquet galas typically use round tables of 10. The maker supports rounds, rectangles, and squares, table numbering and labels, and a printable master chart so the venue can set the room exactly as you planned.
Know who's coming first
Seating starts with your guest list
A seating chart is only as good as your headcount. Collect RSVPs with ScanRSVP — a QR code guests scan, real-time tracking, and meal choices — then build your chart straight from the confirmed guest list. No spreadsheets, no guessing.
Frequently asked questions
How do you seat sponsors at a gala?
Group each sponsor's guests at their own numbered table, and place top sponsors closest to the stage. The maker lets you label and number tables and reseat guests in a click as tables fill.
Can I reseat everyone quickly when tables change?
Yes. Re-seat redistributes guests into your existing tables while keeping your layout, so a sold table or a new VIP doesn't mean starting over.
Seating charts for other events
Make your gala / banquet seating chart
Import your guests, arrange tables, and print place cards and a master chart — free.
Start seating — freeNo sign-up required