Free Tool · No sign-up required
Free Wedding Seating Chart Maker
Arrange your reception tables in minutes — import your guest list, auto-seat families and couples together, drag to fine-tune, then print place cards and a master chart.
Start seating — freeWorks in your browser • nothing to install
The reception seating chart is one of the last big wedding to-dos, and it always lands when you're busiest. Doing it on paper means erasing and redrawing every time an RSVP changes.
The free ScanRSVP seating chart maker lets you drop in your guest list, keep couples and families together automatically, and drag anyone to a new seat in a click. When you're done, print place cards, table cards, and a master chart for the venue.
Seating tips
- Seat couples and immediate families together, and keep the wedding party near the head table
- Put older guests away from the band or speakers, and near an easy exit
- Mix friend groups thoughtfully — a 'singles table' rarely lands well
- Give kids and their parents their own nearby cluster
- Leave a little buffer; last-minute RSVP changes are normal
Tables & sizes
Round tables typically seat 8–10 guests; long banquet tables seat 6–8 per side. The maker supports round, rectangle, square, and head tables, plus decorative objects like the cake or gift table for a full room layout.
Know who's coming first
Seating starts with your guest list
A seating chart is only as good as your headcount. Collect RSVPs with ScanRSVP — a QR code guests scan, real-time tracking, and meal choices — then build your chart straight from the confirmed guest list. No spreadsheets, no guessing.
Frequently asked questions
How do I make a wedding seating chart?
Import or paste your guest list, let the tool auto-seat parties together, then drag guests between tables to adjust. Add, rotate, and label tables to match your venue, and print place cards and a master chart when you're done.
How many guests fit at a reception table?
Round tables usually seat 8 to 10, and long banquet tables seat 6 to 8 per side. The maker lets you set each table's size so the chart matches your real layout.
Can I print place cards and a seating chart?
Yes. Export printable place cards, tent-fold table cards, an alphabetical guest list with table numbers, and a master room chart — all free.
Seating charts for other events
Make your wedding reception seating chart
Import your guests, arrange tables, and print place cards and a master chart — free.
Start seating — freeNo sign-up required